California Independent Schools Business Officers Association

Support  |  Solutions  |  Professional Advancement

Middle School Administrative Assistant - Pasadena

  • 26 Sep 2018 4:14 PM
    Message # 6694515
    Anonymous member (Administrator)

    Chandler School is a co-ed, K-8, day school enrolling 450 students.

    The mission of Chandler School is to provide each student with the highest quality and most academically challenging education in a nurturing, balanced, and diverse environment. We strive to have our students gain a love of learning, a means of thinking independently, and an ability to work collaboratively. A Chandler education seeks to develop good character, self- reliance, and a commitment to community in students as a foundation for academic and personal success.

    Primary Responsibility:

    The Middle School Administrative Assistant provides confidential and professional support to the Middle School Director and must manage individual projects and duties. Some of these functions include but are not limited to the following:

    Primary Functions:

    Professional Manner

    • The administrative assistant is one of the front people in the middle school office primarily assisting students and parents in grades sixth through eighth.
    • The administrative assistant must be courteous at all times to parents, colleagues and students.

    • The administrative assistant handles confidential information and there is an expectation that the material will remain confidential.

      Meeting Planning

    • Manages the digital calendar for the middle school director.

    • Schedules meetings requested by teachers, parents, students, etc.

    • Contacts and coordinates meeting times with individuals specified by the middle school director.

    • Coordinates parent-teacher conference sign-ups.

      Academic Administration

    • Coordinates and manages surveys, reports and other special projects as needed in the middle school including standardized testing materials.

    • Supports the high school admissions process through coordination of recommendations,transcripts and data analysis.

    Schedules responsibilities for high school admissions meetings, visits and information sessions.

    Clerical Support

    • Provides full clerical support to the middle school office including; typing of correspondence, scheduling (including meetings), copying, filing, mailings and correspondence.

    • Maintains attendance records

    • Works with the director of facilities to coordinate all event requests for middle school events.

      Admissions Support

    Assists in the coordination of the admissions calendar with regard to scheduling student interviews and providing parent guidance through the process.

    Experience, Skills, Abilities Required:

    Position requires strong writing skills and an ability to read and interpret documents and must have the ability to write routine reports and correspondence. Requires highly developed organizational skills, detailed-oriented work style and the ability to manage multiple tasks.

    Position requires ability to be easily understood and possess a positive attitude and patience when welcoming parents, students and visitors and when answering the phone.

    Position requires experience with Apple products, Google applications, social media. Must be able to manipulate data, coordinate mailings, organize online documents and information.

    Physical demands this position is required to sit at a desk and work at a computer, talk, hear and to visually intercept visitors. Ability to occasionally lift up to 30 pounds.


    A Bachelor's degree and 3 - 5 years of experience working in an independent school preferred.

    Please send a cover letter and resume to Jill Bergeron, Director of Middle School at No phone calls, please.

Powered by Wild Apricot Membership Software