California Independent Schools Business Officers Association

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Administrative Assistant to College Counseling & Academic Planning

  • 14 Mar 2019 12:10 PM
    Message # 7221913

    Milken Community Schools seeks an intelligent, motivated, highly organized, and friendly individual to provide support for the Office of College Counseling & Academic Planning. This position reports to the Director of College Counseling & Academic Planning and the Upper School Office Manager.

    Essential Responsibilities and Functions

    • Manages day-to-day functioning of the office.

    • Provides front-line service to parents, students, and college representatives.

    • Receives and screens calls for college counselors and responds in a timely manner to various correspondents.

    • Sets up and maintains all college counseling files and records for all students as well as printing of transcripts, documents, organizing test results, etc.

    • Prepares and assembles mailings (electronic and standard).

    • Schedules student and family appointments for four full-time college counselors/academic planners.

    • Oversees college representative visitation program. Responsibilities include greeting guests, setting up space for visits, printing attendance lists, clearing absences and being the face of the department.

    • Submits and oversees submission for Cal Grant and ELC programs.

    • Gathers information for use in college counseling publications.

    • Assists with set up and implementation of programming and events, including college counseling group sessions, testing days, and grade-level family information nights. Some evening and weekend hours required.

    • Manages various college counseling databases, specifically Naviance and Scoir, which includes data entry and systems maintenance.

    • Reconciles receipts from work travel/expenses of college counseling staff.

    • Assists with updating, revising, and maintaining college counseling/myMilken web pages.

    Required Skills and Knowledge

    • Excellent editing, filing, organizational, and prioritization skills.

    • Ability to maintain a high degree of confidentiality with sensitive student records.

    • Computer literacy, including proficiency in Microsoft Office suite, Naviance/Scoir, and Blackbaud is desired.

    • Ability to multi-task in a fast-paced, high-traffic environment.

    • Excellent interpersonal skills and a desire to work with high school students, parents, and school visitors.

    Education and Experience

    • High school diploma required; college degree strongly preferred.

    • Prior office experience greatly preferred; prior experience in a school office highly desirable.

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