Support | Solutions | Professional Advancement
Milken Community Schools seeks an intelligent, motivated, highly organized, and friendly individual to provide support for the Office of College Counseling & Academic Planning. This position reports to the Director of College Counseling & Academic Planning and the Upper School Office Manager.
Essential Responsibilities and Functions
• Manages day-to-day functioning of the office.
• Provides front-line service to parents, students, and college representatives.
• Receives and screens calls for college counselors and responds in a timely manner to various correspondents.
• Sets up and maintains all college counseling files and records for all students as well as printing of transcripts, documents, organizing test results, etc.
• Prepares and assembles mailings (electronic and standard).
• Schedules student and family appointments for four full-time college counselors/academic planners.
• Oversees college representative visitation program. Responsibilities include greeting guests, setting up space for visits, printing attendance lists, clearing absences and being the face of the department.
• Submits and oversees submission for Cal Grant and ELC programs.
• Gathers information for use in college counseling publications.
• Assists with set up and implementation of programming and events, including college counseling group sessions, testing days, and grade-level family information nights. Some evening and weekend hours required.
• Manages various college counseling databases, specifically Naviance and Scoir, which includes data entry and systems maintenance.
• Reconciles receipts from work travel/expenses of college counseling staff.
• Assists with updating, revising, and maintaining college counseling/myMilken web pages.
Required Skills and Knowledge
• Excellent editing, filing, organizational, and prioritization skills.
• Ability to maintain a high degree of confidentiality with sensitive student records.
• Computer literacy, including proficiency in Microsoft Office suite, Naviance/Scoir, and Blackbaud is desired.
• Ability to multi-task in a fast-paced, high-traffic environment.
• Excellent interpersonal skills and a desire to work with high school students, parents, and school visitors.
Education and Experience
• High school diploma required; college degree strongly preferred.
• Prior office experience greatly preferred; prior experience in a school office highly desirable.