California Independent Schools Business Officers Association

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Finance Associate (San Diego French American School)

  • 10 Jun 2019 2:12 PM
    Message # 7571099

    Job Posting:  Finance Associate

    San Diego French American School (SDFAS) is an independent co-ed Pre-K to 8th grade school located in La Jolla serving 365 students. Founded in 1988, SDFAS offers a dual-language immersion program in French and English, accredited by the French Ministry of Education and the State of California Board of Education. For more information about SDFAS, please visit our website at

    Position Summary

    SDFAS seeks a Finance Associate to manage the daily operations of the Business Office. The School’s budget is over $7M. The Finance Associate assists the Director of Finance & Operations on multiples projects including financial analysis, banking, and budgeting.

    Essential Functions

    Student Billing:  Maintain and administer all aspects of family and student billing accounts

    • Apply charges to student accounts for tuition, fees, and ancillary expenses.
    • Process incoming payments, prepare remote bank deposits, and reconcile electronic payments.
    • Initiate late notices, including emails and phone calls to ensure collection of past due accounts.
    • Reconcile billing and payment activity to the general ledger.
    • Support billing and payments associated with various programs and revenue-generating events.

    Accounts Payable:  Manage all account payable activity

    • Process invoices for regular check run, ensuring compliance with internal policies & procedures.
    • Setup new vendors as needed and manage vendor relations.
    • Prepare Annual Tax Form as 1099s.
    • Oversee the schedule of fixed assets.
    • Reconcile all monthly credit card statements and obtain approval for payment.


    • Responsible for all aspects of the semi-monthly payroll process.
    • Ensure completeness and accuracy of payroll process (e.g. timekeeping, etc.)
    • Process employee changes into the payroll application.
    • Assist employees with required time keeping and PTO reporting requirements.
    • Ensure accurate year-end reporting to employees and to the IRS.
    • Administer benefit plans including enrollments and termination.
    • Handle worker compensation, disability and unemployment claims.
    • Respond in a timely manner to employee questions relating to benefits, payroll and personnel policies.

    General Business Office & Accounting Support

    • Assist with periodic tasks such as monthly dashboard, audit preparations and surveys for the School’s trade organizations.
    • Work with the Development Office on monthly and annual reconciliation of all annual fund, capital campaign, and restricted gifts received or pledged.
    • Assist with the various auxiliary functions handled by the business office such as purchasing, summer camps, student busing, and facility rentals.

    ·      Special projects as assigned

    Qualifications and Experience

    • Three years prior experience in Accounting or five years of General Business Office experience
    • Associate Degree in Business (Bachelor Degree in Accounting highly desirable)
    • Proficient in the use of Microsoft Office and Accounting Software
    • Ability to work independently and under pressure to meet deadlines
    • Excellent interpersonal and organizational skills
    • Strong analytical abilities
    • Ability to maintain strict confidentiality
    • Experience in an Educational environment desirable

    SDFAS offers competitive salary and benefits including fully paid medical, dental and vision insurance for employees, retirement matching plan and vacation.

    To Apply

    Please send as a single PDF document a resume as well as a cover letter expressing interest and motivation to, noting the position title in the subject heading of your email.

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