Saint Andrew’s Episcopal School has long been a wholehearted community of learners with a wholehearted commitment to cultivating student happiness, academic achievement, and character. In our classrooms, your children are called to be their best selves.
Position summary: The main role of the Accounts Payable and Payroll Specialist is to manage daily accounts payable, invoices, billing, and payroll management.A community member who serves the community in a manner that is in alignment with the beliefs and core values of the school and its leadership.
Essential Qualifications/Minimum Requirements
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Bachelor's degree preferred but not required in accounting, or related field
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Must have a full and deep understanding of the AP and Payroll process
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Strong work ethic, task-oriented with the ability to work independently with little or no supervision
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Must be punctual and committed to delivering superior work product
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Ability to solve problems thoroughly; learn the ins and outs of software; arrange evergreen solutions
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Maintain a customer service mindset; deep understanding of private school communities
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Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, administrators and business partners
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Must be organized, thorough, and detail oriented
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Willing to improve upon weaknesses, obliterate challenges, and reflect on outcomes
Essential Functions/Job Duties
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Accounts payable performed on a weekly basis
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Responsible for weekly accounts payable processing (via BILL, Divvy and QBO), ensuring accuracy and proper coding of all invoices for the school.
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Responsible for researching and following-up on all accounts payable inquiries.
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Maintains accounts payable vendor files (obtains W-9’s for all new vendors), including weekly filing of invoices, as needed.
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Liaises with faculty, staff and parents on requisitions, invoices, and reimbursements
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Verifies monthly benefits invoices against employee rosters and elections (updates) and prepares for payment.
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Prepares and files annual 1099s (ensure to have necessary vendor information in file).
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Works within the payroll system; close interaction with HR team
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Validates payroll reports and posts all journal entries relating to payroll and benefits.
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Assists with annual audit; prepares appropriate schedules as assigned.
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Assists with monthly closing (e.g. AP aging and reconciliations).
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Monitors, verifies, and updates petty cash spreadsheet; counts and logs cash from various actives.
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Provides general assistance regarding clerical administration and other support needs, including general school community events and other related responsibilities.
Other assigned tasks
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Provides administrative assistance as needed in the Worker’s Compensation audit
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Research projects may be assigned on occasion; attend department meetings
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Light human resources functions to collaborate with and support remote HR team
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Other duties as assigned by the Head of School
Hourly position, $30-$34, eligible for overtime wages. Full benefits package to include the following:
Benefits:
6% 401K contribution from school
$500 FSA (up to $1,000)/year
85% of medical insurance for employee paid by school
Employer-sponsored dental, vision, accident, and term life insurance for the employee
Employer-sponsored short & long term disability
Voluntary Colonial Life products: Critical Illness, Hospital Indemnity, Whole Life
Interested candidates should apply via our school website at https://recruiting.paylocity.com/Recruiting/Jobs/Details/2380959, attention Najah Lowe