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AP and Payroll Specialist

  • 10 May 2024 12:16 AM
    Message # 13354874

    Saint Andrew’s Episcopal School has long been a wholehearted community of learners with a wholehearted commitment to cultivating student happiness, academic achievement, and character. In our classrooms, your children are called to be their best selves. 

    Position summary: The main role of the Accounts Payable and Payroll Specialist is to manage daily accounts payable, invoices, billing, and payroll management.A community member who serves the community in a manner that is in alignment with the beliefs and core values of the school and its leadership.   

    Essential Qualifications/Minimum Requirements 

    • Bachelor's degree preferred but not required in accounting, or related field  

    • Must have a full and deep understanding of the AP and Payroll process 

    • Strong work ethic, task-oriented with the ability to work independently with little or no supervision 

    • Must be punctual and committed to delivering superior work product 

    • Ability to solve problems thoroughly; learn the ins and outs of software; arrange evergreen solutions 

    • Maintain a customer service mindset; deep understanding of private school communities 

    • Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, administrators and business partners 

    • Must be organized, thorough, and detail oriented 

    • Willing to improve upon weaknesses, obliterate challenges, and reflect on outcomes 

    Essential Functions/Job Duties 

    • Accounts payable performed on a weekly basis 

    • Responsible for weekly accounts payable processing (via BILL, Divvy and QBO), ensuring accuracy and proper coding of all invoices for the school.  

    • Responsible for researching and following-up on all accounts payable inquiries.  

    • Maintains accounts payable vendor files (obtains W-9’s for all new vendors), including weekly filing of invoices, as needed.  

    • Liaises with faculty, staff and parents on requisitions, invoices, and reimbursements  

    • Verifies monthly benefits invoices against employee rosters and elections (updates) and prepares for payment.  

    • Prepares and files annual 1099s (ensure to have necessary vendor information in file).  

    • Works within the payroll system; close interaction with HR team 

    • Validates payroll reports and posts all journal entries relating to payroll and benefits.  

    • Assists with annual audit; prepares appropriate schedules as assigned.  

    • Assists with monthly closing (e.g. AP aging and reconciliations).   

    • Monitors, verifies, and updates petty cash spreadsheet; counts and logs cash from various actives.   

    • Provides general assistance regarding clerical administration and other support needs, including general school community events and other related responsibilities.  

    Other assigned tasks 

    • Provides administrative assistance as needed in the Worker’s Compensation audit 

    • Research projects may be assigned on occasion; attend department meetings  

    • Light human resources functions to collaborate with and support remote HR team 

    • Other duties as assigned by the Head of School 

    Hourly position, $30-$34, eligible for overtime wages. Full benefits package to include the following: 

    Benefits: 

    6% 401K contribution from school 

    $500 FSA (up to $1,000)/year 

    85% of medical insurance for employee paid by school 

    Employer-sponsored dental, vision, accident, and term life insurance for the employee 

    Employer-sponsored short & long term disability 

    Voluntary Colonial Life products: Critical Illness, Hospital Indemnity, Whole Life 

    Interested candidates should apply via our school website at https://recruiting.paylocity.com/Recruiting/Jobs/Details/2380959, attention Najah Lowe


    Last modified: 10 May 2024 12:25 AM | Anonymous member


HR Certification Institute’s® (www.HRCI.org) official seal confirms that Cal-ISBOA meets the criteria for pre-approved recertification credit(s) for any of HRCI’s eight credentials, including SPHR® and PHR®.



Cal-ISBOA is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CP® or SHRM-SCP®. For more information about certification or recertification, please visit shrmcertification.org

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