This is a working role, with 1 direct report.

Summary: The Director/VP of Human Resources provides consistent and effective administration of all human resources functions and services, including general operations, recruitment and training, compensation and evaluation, benefits administration, compliance, employee relations and other risk management responsibilities relating to employment.

Essential Job Functions:

I. General Operations
• Manage day-to-day operations of the human resources functions to ensure compliance with federal, state and local laws.
• Provide mentoring, training and leadership to those employees in leadership roles, or those aspiring to take on additional responsibilities.
• Be adept at and available to listen and provide counsel for employee questions and concerns.
• Demonstrated competency providing appropriate legal counsel and/or guidance to personnel in management and supervisory roles.
• Maintain personnel files in compliance with applicable legal requirements.
• Maintain appropriate records of benefit plan participation, personnel transactions such as new hires, promotions, transfers, performance reviews, terminations, and employee statistical data for government reporting.
• Prepare employee separation documentation and conduct exit interviews.
• Update and audit attendance records on a semi-monthly basis.
• Issues annual faculty employment agreements.

II. Recruitment, Employee Performance and Training
• Update and maintain job descriptions and recommend job classification compliance changes.
• Recommend and provide support for recruitment plans for faculty and staff.
• Initiate and manage searches for non-academic positions and manage academic recruitment process as needed, including pre-employment tests, background and reference checks.
• Facilitate/manage scheduling of temporary staffing needs.
• Identify training needs and develop programs to meet the needs of the school.
• Conduct new employee orientations. Ensure that new hire paperwork is completed, employees
are entered into HRIS system for payroll and benefits eligibility.
• Manage Livescan process for the school as the COR, facilitate mandatory harassment and abusive conduct prevention training, and CA-Mandated reporter.
• Manage driving policy for volunteers, coaches and employees.
• Work closely with the President, Cabinet, School administration, managers & supervisors, providing coaching as necessary as it relates to legal requirements and effective coaching and management practices.

III. Compensation and Evaluation

• Administer and recommend compensation policies and processes for equity and parity.
• Monitor trends in compensation practices in similar school settings and other comparable institutions and employers.
• Conduct surveys and make recommendations to maintain a competitive compensation and employee benefits package.
• Provide leadership with coordinating annual and other performance reviews and processes.
• Work with the Business Office to ensure accurate and timely payroll.
• Administers salary budget as it relates to faculty scale and general salary changes both annually and when reevaluations are necessary.

IV. Benefits Administration

• Oversee employee benefits program, its components and the annual open enrollment. Organize meetings, coordinate, and prepare materials. Work closely with brokers and benefit providers.
• Perform benefits administration, including claims resolution, family status change, approving invoices for payment, and communicating benefit information to employees.
• Respond to benefit questions as well as provide assistance and support to employees with unique circumstances.
• Conducts benefit fairs, flu shot clinics annually or as appropriate.
• Oversee and manage Loyola’s 403b retirement plan for employees. Continually audit for fiduciary and legal compliance.
• Work closely with retirement plan investment advisors and plan recordkeepers to ensureregulatory compliance. Lead retirement plan committee, act with fiduciary responsibility in dealings with employees. 

V. Compliance
• Ensure compliance with federal, state, and city applicable laws and regulations, including posting requirements and legal changes.
• Assist in the administration, interpretation and application of personnel policies and procedures.
• Recommend and make practice and/or policy changes related to legal updates.
• Update the Employee Handbook annually.
• Conduct and/or facilitate investigation of employee complaints, allegations or charges.
• Consult with outside legal counsel on employment law matters, as necessary.

Other Job Functions: Other duties as required due to the nature and responsibility of the job.

REQUIREMENTS:

Minimum 10 years directly applicable experience in the role of HR Generalist/HR Manager, 3-5 years with non-profit, ideally in the private school or small university sectors.

• Must have a strong working knowledge of human resources practices, procedures and applicable local, state, and federal laws;
• Requires solid experience in employee benefits management, including negotiation, analysis,
• communication, administration, and oversight of benefit processes, including open enrollment;
• Must possess superior interpersonal skills; the ability to work independently as well as in a team environment;
• Possess superior, professional communication skills, organization, and time management skills, the ability to multitask and be detail oriented.
• Must be a self-starter with proven follow-through abilities.
• Acts with maturity and responds appropriately to sensitive or difficult situations, willing to take on additional responsibilities when asked.
• Ability to work successfully with all levels of faculty and staff;
• Due to the nature of the position, it is essential that the candidate have unquestionable integrity, reliability and flexibility.

 Create a Job Alert for Similar Jobs

Qualified applicants should send their resume and cover letter by email to VP of Finance/CFO Ruth Chobanu-Levy at rchobanulevy@loyolahs.edu