Summary:

The Admission Associate is a half-time (.5 FTE), Administrative Hourly, non-exempt position responsible for supporting the Grade School Admission Director and the enrollment process.

Waldorf Education is the fastest growing independent school movement in the world. This dynamic approach to child development and education—based on the teachings of Rudolf Steiner—is continually reinventing itself to meet the needs of current students. Waldorf education inspires life-long learning in students and enables them to fully develop their unique capacities.

SFWS asks all employees to proactively commit to diversity, equity, and inclusion and to create an environment where all members of the community can flourish. Diversity is celebrated and employees of color are welcomed, valued, and supported.

The San Francisco Waldorf School (SFWS) was founded in 1979 and serves more than 400 students across a parent-child program, a preschool program, kindergarten, and the first through twelfth grades. The grade school campus is in the Pacific Heights neighborhood and is easily accessible via Muni lines.

Primary Responsibilities:

• Provide direct administrative support to the Grade School Admission Director
• Support the application process with prospective families, from new inquiry to enrollment
• Manage Admission database including tracking inquiries and applicants, updating records, maintaining email templates, and creating regular reports
• Manage correspondence with prospective families, guiding them through all application steps with prompt and accurate communication
• Manage Admissions interview/playdate appointments and events calendar
• Assist with organization and coordination of all Admission events from registration to set-up to clean-up
• Assist with website and marketing to design postcards and other promotional materials as needed
• Support Parent-Child Program registration, session coordination and communication
• Support Parent Ambassador Program outreach and events
• Other duties and projects as assigned

Qualifications:

• Positive, enthusiastic and collaborative
• Strong computer skills required, Ravenna database experience preferred
• Strong organizational skills with high level of attention to details
• Spanish language fluency a plus
• Event coordination experience
• Excellent verbal and written communication skills, including proofreading/editing
• Ability to work evening and weekend events
• Belief in SF Waldorf’s mission, vision and values

Benefits and Compensation:

• This is a half-time (.5 FTE) staff admin position
• Benefits include dental insurance, flexible spending plans, retirement plan (employer contributions after one year), and pro-rated (.5 FTE) tuition remission for two eligible dependents in our Preschool-Grade 12 program (after one-year waiting period). Staff fees will apply. No medical insurance.
• This is an Administrative Hourly, non-exempt position, paid semi-monthly.
• Vacation time includes one week during the Winter Break, one week during the Spring Break, and three weeks during the summer.
• Hourly rate range is $26.00 - $30.00 per hour (average 20 hours per week)

Physical Requirements and Work Environment:

• Be able to occasionally lift up to 30 lbs.
• Work intermittently in outside weather conditions, including heat and cold
• Regularly sitting or standing 4-8 hours

FLSA Classification: Administrative Hourly; Non-Exempt from overtime

Reports to: Grade School Admission Director

Hired by: Grade School Admission Director

Date Modified: December 2024

San Francisco Waldorf School is an equal opportunity employer that does not discriminate based on race, ethnicity, age, gender, or any protected class. We recognize that the range of ethnicities, nationalities, languages, socio-economic backgrounds, sexual orientation, learning differences, and life experiences within our community enhance the school’s learning environment, and we are committed to fostering equity and inclusion.

Please send a cover letter and resume to jobs@sfwaldorf.org. Please submit your application by January 31st.