Position Title: Associate Director of Admissions

Reports to: Director of Enrollment Management

FLSA Status: Non-Exempt

Position Summary

The Associate Director of Admissions at Alta Vista School plays a crucial role in managing the admissions process to ensure it is seamless, communicative, and forward-looking. This role is responsible for improving workflows, enhancing communication with prospective families, and anticipating future enrollment needs. With a deep understanding of Alta Vista’s mission and the independent school landscape, the Associate Director is key in recruiting a diverse and talented student body. In collaboration with the Director of Enrollment Management, the Associate Director helps develop and execute both short-term and long-term strategies to meet the school's enrollment goals.

The Associate Director of Admissions at Alta Vista School plays a crucial role in managing the admissions process to ensure it is seamless, communicative, and forward-looking. This role is responsible for improving workflows, enhancing communication with prospective families, and anticipating future enrollment needs. With a deep understanding of Alta Vista’s mission and the independent school landscape, the Associate Director is key in recruiting a diverse and talented student body. In collaboration with the Director of Enrollment Management, the Associate Director helps develop and execute both short-term and long-term strategies to meet the school's enrollment goals.

Essential Functions & Responsibilities

• Co-lead admissions practices to attract K-8 families to Alta Vista School, evaluate student eligibility, and encourage family enrollment.

• Ensure all communications accurately represent the school’s mission and values.

• Manage logistics for all admissions events, including organizing event structure, registration, set-up, check-in, and post-event communication.

• Oversee Applicant Screenings and Shadow Days, ensuring smooth processes for evaluating students and families.

• Organize committee schedules, capture data, and identify strong candidates for admission.

• Collaborate with the Advancement and Communications team to create and update print materials, website content, social media posts, and digital advertising related to admissions.

• Efficiently manage inquiries, applications, and communications with prospective and current families, reflecting Alta Vista’s warmth and values with high attention to detail.

• Manage communication touchpoints with prospective families, ensuring consistent, timely, and personalized messaging from inquiry through enrollment.

• Work with the admissions committee and learning specialists to gather necessary information for applicants with social, emotional, or learning needs.

• Collaborate with the Director of Enrollment to design and manage admissions processes.

• Support or supervise short-term projects critical to the success of the Admissions Office.

• Maintain confidentiality and professionalism in all aspects of work.

Shared Responsibilities

• Design and implement a comprehensive recruitment and outreach strategy to expand and diversify the applicant pool.

• Develop and execute communications plans that support recruitment goals, including email campaigns, newsletters, and event invitations.

• Foster a welcoming, joyful office culture reflective of the larger school environment.

• Work towards advancing diversity, equity, and belonging (DEB) within the admissions process.

• Represent the school enthusiastically at various admissions events, including school fairs and tours.

• Build and maintain strong relationships with internal and external stakeholders.

• Conduct interviews with prospective families and co-lead admissions committee deliberations.

• Assist in evaluating admissions files and rendering decisions.

• Serve as a member of the  Tuition Assistance Committee.

• Co-lead the management of the Student Ambassador and Parent Volunteer programs.

Qualifications

Required Education/Experience

• Bachelor's Degree

• Experience in customer service, communications, executive assistance, teaching, or administration at the elementary, middle, or high school level

• Proficiency in Google Suite and experience with CRM databases (Ravenna and Veracross preferred)

Preferred Education/Experience

• Master’s degree or current enrollment in a relevant program

• 3-5 years of experience working in admissions or a support role.

Skills/Abilities and Attributes

• Exceptional organizational and time management skills;

• Exceptional communication skills, both written and oral, and attention to detail.

• Strong interpersonal and cross-cultural communication skills

• Solution-, improvement-, and customer-service orientation

• Enjoys engaging with K-8 learners and their families in all areas of school life

• The ability to work in a fast-paced environment with a high degree of poise and professionalism

• The ability to balance collaboration with autonomy

• Values collegial collaboration and feedback as a means to improve

• Ability to maintain the confidentiality of sensitive information

• Strong team-oriented work ethic

• Commits to innovation, professional growth, and reinvention

•  A good sense of humor and a positive attitude at all times. 

Physical Demands/Work Environment

• Regularly lift or carry 1-20 lbs.

• Frequent movement between two school campuses, approximately 3 miles apart.

• The noise level is moderate to loud during school hours.

• Varied work hours, including some early mornings, evenings, and weekends for events.

• Co-work positively and respectfully in a shared office environment. 

Notice

The duties listed are intended to illustrate the type of work performed in this role. Responsibilities may be adjusted to meet the needs of Alta Vista School. Alta Vista School is an Equal Opportunity Employer and values a diverse and inclusive workforce. We do not discriminate on the basis of race, creed, color, national origin, gender, religion, age, sexual orientation, disability, marital status, veteran status, or any other legally protected status.

Salary Range: $85,000-95,000

If interested, send a cover letter and resume to Director of Enrollment Management, Abby Gudich at abby.gudich@altavistaschool.org